At Tunks LLC, we understand the importance of protecting your personal information and take the responsibility of keeping your data safe and secure very seriously. This Privacy Policy applies to all users of NoteCat, a Discord bot for recording and transcribing voice conversations, and outlines the types of information we collect, how we use it, and how we keep it safe.
Information We Collect
- User account information: When you interact with NoteCat, we may collect information such as your Discord ID, username, and avatar.
- Server information: We collect Discord server (guild) IDs, names, and channel information where NoteCat is used.
- Voice recordings: When you initiate a recording session, NoteCat temporarily records audio from voice channels for transcription purposes.
- Transcription data: We store transcribed text from voice recordings along with associated metadata.
- Usage data: We may collect information about how you use NoteCat, including commands used and features accessed.
Use of Information
- We use your account information to verify your identity and provide you with access to NoteCat's features.
- We use voice recordings solely for the purpose of transcription and creating summaries as requested by users.
- We use server information to manage access permissions and ensure users can only access transcripts from servers they belong to.
- We use usage data to improve NoteCat's functionality and user experience.
Data Storage and Retention
- Voice recordings: Audio files are processed for transcription and then stored securely. Users with appropriate permissions can access and delete recordings.
- Transcripts: Transcription data is retained indefinitely unless deleted by authorized users.
- Account data: We retain account information as long as you use NoteCat or until you request deletion.
Security
- We use industry-standard encryption to protect your personal information from unauthorized access, use, or disclosure.
- We regularly monitor our systems for potential vulnerabilities and attacks.
- We strictly limit access to your personal information to authorized employees, contractors, and agents who need to know that information in order to operate, develop, or improve NoteCat.
- Voice recordings and transcripts are stored securely and are only accessible to users with appropriate Discord server permissions.
Third-Party Services
NoteCat relies on third-party services to provide our services:
- Discord: For bot functionality and user authentication
- OpenAI: For generating conversation summaries (when enabled)
- Cloud storage providers: For secure storage of recordings and transcripts
We have no control over these third-party services and are not responsible for their privacy practices or any issues that may arise from their use.
Data Sharing
We do not sell, trade, or otherwise transfer your personal information to third parties. We may share information only in the following circumstances:
- With your explicit consent
- To comply with legal obligations or respond to lawful requests from public authorities
- To protect the rights, property, or safety of Tunks LLC, our users, or others
Your Rights
You have the right to:
- Access your personal information that we hold
- Request correction of any inaccurate information
- Request deletion of your personal information
- Object to or restrict certain processing of your information
Children's Privacy
NoteCat is not intended for use by individuals under the age of 13. We do not knowingly collect personal information from children under 13. If we become aware that we have collected personal information from a child under 13, we will take steps to delete such information.
Changes to this Privacy Policy
We may update this Privacy Policy from time to time to reflect changes to our practices or for other operational, legal, or regulatory reasons. We will notify users of any material changes by posting the new Privacy Policy on this page and updating the "Last Updated" date.
Contact Us
If you have any questions or concerns about our Privacy Policy or the use of your personal information, please contact us at:
contact@tunkslabs.com